Dear Middle School Honor Choir Participant and Parent,
Congratulations! You have been accepted into the 2018 NY/ACDA Middle School Honor Choir taking place on August 11-12, 2018. Please read this letter carefully as it contains extremely important information.
Your black folder has:
- A label with your name, school, and assigned voice part
- Choral pieces (6 music pieces)
- Medical form to be completed, notarized, and returned via email by July 1
REGISTRATION FEE: A registration fee of $125 is due by July 1.
Payment Options: Â
- PAYPAL (preferred) – Found on www.nyacda.org
- Check (made payable to NY/ACDA) to:
PLEASE MAKE CHECKS PAYABLE TO NY ACDA and mail to address below:
Ann Murphy, NYACDA Treasurer
158 Saint Johns Drive
Rochester, New York 14626
Please note: Scholarship recipients should submit the fee notated in their scholarship award letter.
Late payments will not be accepted. Please contact Cyndi Feinman and Kristy Koonz as soon as possible if you will not be able to submit the payment by the deadline.
MEDICAL FORM: Included in your packet is a medical form. It must be completed, notarized, returned by email to nymiddleschoolhonorchoir@gmail.com.
HOUSING: Housing arrangements must be made individually. You are not required to stay at the Hilton Albany, however it is very convenient as the all rehearsals and the concert will take place there. Hotel arrangements should be made on your own as soon as possible, as the hotel fills up quickly for the summer music conference. Here is the hotel code: 1MUSIC . Currently, the starting rate is $144 a night. All reservations must be made online at www.hilton.com
CHAPERONES: Chaperone name must be submitted with the chorister’s information form. Chaperones will have the opportunity to volunteer to be available for portions of the rehearsal and other events throughout the two-day period. While we do not expect all chaperones to be present at rehearsal, we ask that chaperones are reachable by cell phone should an issue arise.
NAMETAGS: All students participating must attend all parts of all rehearsals in order to participate in the concert. Students will not be excused from any part of any rehearsal. There are no exceptions to this rule. Please be prompt and remember to bring your music, 2 sharpened pencils, and a refillable water bottle (water only) to all rehearsals. NO GUM! Remember to use your best listening, concentration, and singing skills while working with the conductor..
REHEARSAL/PERFORMANCE SCHEDULE: All rehearsals will take place at Hilton Albany (30 Lodge Street, Albany, NY 12207) as part of the New York State Summer Music Conference.
The tentative schedule for Saturday, August 11, 2018 is:
- 12:00-1:00pm – Registration – Hilton Albany Ballroom Foyer
(Lunch with families prior to arrival) - 1:00-3:00pm – First Rehearsal – Ballroom A
- 3:00-3:30pm – Break – Snack Provided for Participating Students (Not for Chaperones)
- Second Rehearsal – 3:30-5:00pm Ballroom A
- 5:00-7:00pm – Dinner Break with families.
Please return promptly. It is critical that every student attend every minute of every rehearsal. - 7:00-8:30pm – Third Rehearsal –Ballroom A
Evening free with families.
The tentative schedule for Sunday, August 12, 2018 is:
- 9:00-9:45am – Fourth Rehearsal – Ballroom A (Breakfast with families prior to arrival. Please be punctual.)
- 10:00-10:45am – Open Rehearsal – 10:00-10:45am Open to all Parents, Teachers, Summer NYSSMA Conference Attendees.
- 10:45AM-11:45am – Short Lunch Break with families
Please return promptly. It is critical that every student attend every minute of every rehearsal. - 11:45am – Pre-Concert Warm-up – Behind Ballroom A
- 12:00pm – Concert – Open and Free to the Public, No Tickets Required
CONCERT DRESS: Singers will wear the festival T-Shirts with blue jeans (knee-length skirt or pants are acceptable – please no shorts). T-shirts will be distributed to the singers at registration. T-shirts must be tucked in and are only to be worn at the concert. Please make sure hair is clean and out of your face, with limited jewelry worn. Please avoid scented perfume, cologne, or hair products due to allergies.
Additional information will be sent via email throughout the summer. If you have any questions in the meantime, do not hesitate to contact us. Â
Sincerely,
Cyndi Feinman and Kristy Koonz
NYACDA Middle School Honor Choir Co-Chairs
nymiddleschoolhonorchoir@gmail.com
FORMS: 2018 Medical Release Form